Constitution of the Hungarian Mudi Club of the UK

1. Name and Objects 

The Society shall be called the Hungarian Mudi Club of the UK.
The Society’s mission shall be to promote the health, responsible ownership and responsible breeding of the Hungarian Mudi in the United Kingdom:

  • To promote the Hungarian Mudi across all disciplines and incorporate these into one or two events per year
  • To hold educational events to promote the Hungarian Mudi in the UK.
  • To hold a list of approved judges, mentors, accessors and speakers.
  • To publish a breed newsletter either online or in print at least once a year.
  • To promote the breed responsibly on social media platforms.

For simplicity, the pronouns used within this constitution will be ‘they’  ‘theirs’ and ‘them’ and will apply to all genders.

2. Officers and Committee

The Society shall consist of a Patron, President, Vice President(s) Chairperson, Vice Chairperson, Hon Secretary, Hon Treasurer, Social Media Officer and a Committee of 10 or so as well as an unlimited number of ordinary Members.

3. Committee

The management of the Society shall be in the hands of the following officers of the Society: The Chairperson, Hon Secretary, Hon Treasurer and The Social Media Officer and a Committee consisting of 10 or so members, Officers shall retire on a 2 year rotation.
The Patron/President/Vice-President shall be elected by the Committee for a period of 3 years.

Members of the Committee shall be eligible for re-election every 2 years.

All officers and Committee shall have full voting rights. The Chairman may only vote when the Committee requires a casting vote to carry or reject a proposal.

Meetings of the Committee shall be held as often as deemed necessary but at least one every 3 months and may be held in person, by video conference (for instance, Google Meet) and groups online.
A quorum for Committee meetings shall be at least 5 members of the Committee.

The Committee shall have the power to co-opt members on to the Committee in the event of positions becoming vacant between general meetings.

Those co-opted shall only hold office until the next general meeting of the Society at which an election of officers and Committee takes place. Co-opted Committee members shall have voting rights at Committee meetings.

After 2026, No individual, who has been a member for less than a year, will be elected on to the Committee.

No person, whilst an undischarged bankrupt, may serve on the Committee or hold any other office or be appointment within a Kennel Club registered Society.

Resignations from membership must be submitted to the Secretary in writing/email but members resigning remain liable for all subscriptions due for that year.

Anyone ceasing by death, resignation, expulsion or otherwise to be a member of the Society shall not, nor shall their representative have any claim upon or interest in the funds or property of the Society, but notwithstanding such cessation of membership the Society shall be entitled to claim from them or from their estate any arrears of subscription or other sums due by them to the Society at the time of their ceasing to be a member.
All media passwords are to be surrendered to the Committee upon a person’s resignation; all accounts are exclusive property of the Society and the user may not delete any intellectual data belonging to the Society.

4. Election of members
Candidates for membership shall be proposed by a Proposer and a Seconder from the ordinary membership,  the officers or Committee. All memberships will be discussed and approved by Committee by a show of hands recorded in the minutes. The vote will be by majority. The Society reserves the right to decline any membership without reason.

5. Members list
An up to date list of members and their addresses, and those of branch members where appropriate, must be maintained and, if so requested, the list of names made available for inspection by the Kennel Club and members of the Society. A declaration of the number of members of the Society must be made with annual returns.

6. Voting rights
After 2026, each member shall be entitled to one vote immediately upon acceptance of 1 year’s membership.
Voting shall be by secret ballot at the meeting. Joint memberships shall count as one vote per person and not per couple. Voting rights are as per description in the Membership types.

7. Club Property
The property of the Society shall be vested in the Committee. In the event of the Society ceasing to exist, a final general meeting shall be called to decide the disposal of the Society’s assets and the outcome of the meeting notified to the Kennel Club.

8. Club Accounts
(a) A banking account shall be held in the name of the Society at (name of bank) into which all revenue of the Society shall be paid and from which withdrawal shall only be made on the signatures of The Hon Treasurer, The Hon Secretary, and any Committee member decided by the Committee. No two signatories may reside at the same address.
(b) The accounts will be certified annually and presented to the members at the Annual General Meeting. The certified accounts must be made available to the members 14 days prior to the AGM.
Certification needs be carried out by one qualified accountant or two unqualified individuals with accountancy experience, who are independent of the Committee.

9. Subscriptions
The annual subscription shall be such amount as agreed by members in general meeting and notified to the Kennel Club.
No member whose subscription is unpaid is entitled to any of the privileges of membership and if the member shall fail to pay outstanding subscriptions by 31st January their name shall be automatically erased from the register. Acceptance back on the register will be dependent upon a new application and payment of arrears.

10. Expulsion of members
Any member who shall be disqualified under Kennel Club Rule A11.j.(5) and/or Kennel Club Rule A11.j.(9) shall ipso facto cease to be a member of the Society.
If the conduct of any member shall, in the opinion of the Committee of the Society, be injurious or likely to be injurious to the character or interests of the Society, the Committee of the Society may, at a meeting the notice convening which includes as an object the consideration of the conduct of the member, determine that a Special General Meeting of the Society shall be called for the purpose of passing a resolution to expel him/her.
Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date and hour of the meeting that they may attend and offer an explanation. If at the meeting, a resolution to expel is passed by a two-thirds majority of the members present and voting, their name shall forthwith be erased from the list of members, and they shall thereupon cease for all purposes to be a member of the Society except that they may, within two calendar months from the date of such meeting, appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose.
If the Society expels any member for discreditable conduct in connection with dogs, dog shows, trials or competitions, the Society must report the matter in writing to the Kennel Club within seven days and supply any particulars required.

11. Financial Year/Annual General Meeting 
The financial year of the Society shall be from 1st March to 29TH February. The Annual General Meeting shall be held on a date after 1st March but before the 31st March.


12. Annual General Meeting (AGM)
The date, time and venue to be agreed by Committee and held in a central accessible venue.
a) Nature of business to be conducted.
To receive the report of the Committee and balance sheet, to elect officers and Committee and to discuss any resolution duly placed on the agenda of which prior notice has been given to the secretary.

The Agenda of the Annual General Meeting shall include:

  1. Chairman’s report
  2. Hon Treasurer’s report
  3. Adoption of accounts
  4. Election of Officers & Committee 
  5. Any other resolution duly placed on the Agenda, of which prior notice in writing has been given to the Hon Secretary.

b) No business shall be transacted at an Annual General Meeting unless notice thereof appears on the agenda, with the exception of routine matters or those which in the opinion of chairman of the meeting are urgent.
c) Notice of such meetings will be given to members via the Dog Press, Via Email or on Social Media.
d) Notice of the AGM will be given 21 days Before.

e) The agenda will be circulated 14 days before the AGM
f) Quorum for AGM must be at least 12 members.

12. Special General Meetings
A Special General Meeting shall be summoned by the secretary if 3 quarters of the total number of members send a signed requisition stating the subject to be discussed and voted upon and requesting a Special General Meeting to do so. The Committee of the Society is also empowered to call a Special General Meeting. No business other than that detailed on the agenda can be discussed at a Special General Meeting.
The Committee or requisitioners must contact the Chairperson to request a date for a Committee meeting to arrange an SGM. Once a date is agreed, notice of the SGM will be given 21 days before the date and agenda circulated 14 days before the date of the Special General Meeting.

13. Amendments to Constitution
The rules of the Society may not be altered except at a general meeting, the notice for which contains specific proposals to amend the rules. Any proposed alteration to the rules may not be brought into effect until the Kennel Club has been advised and approved the alteration. New rules or amendments introduced specifically to meet Kennel Club requirements shall be adopted immediately.

14. Annual Returns to The Kennel Club
The officers acknowledge that during the month of January each year, the maintenance of title fee will be forwarded to the Kennel Club by the secretary for continuance of registration and that by 31st July each year, other returns, as stipulated in Kennel Club Regulations for the registration and maintenance of title of societies / breed councils and the affiliation of agricultural societies and municipal authorities shall be forwarded to the Kennel Club.
The officers also acknowledge their duty to inform the Kennel Club of any change of secretary of the Society which may occur during the course of the year.


 15. Kennel Club Final Authority
The Kennel Club is the final authority for interpreting the rules of the Society in all cases relative to canine or Society matters.


16. The Kennel Club Final Court of Appeal 

The Kennel Club shall be the final court of appeal in all matters of dispute.
The Society shall not join any federation of societies or club.

17. Judges Lists
A list of judges is produced each year and submitted to the Kennel Club as part of the annual returns. The purpose of breed Society judges’ lists is to indicate to interested parties those persons a breed Society would support at differing levels of judging. Membership of the Society must not be a prerequisite for inclusion in the lists. Judges lists should be divided into five parts namely,

  • A1 List
  • A2 List
  • A3 List
  • B List 
  • C List
    All lists must indicate the date on which the list will expire.

18. Social Media:
The Social Media Officer will manage all aspects of the Society’s use of information technology.  They will be required to:
(a) Maintain the Society’s website keeping the content up to date and current.
(b) Maintain and mediate the content of the Society’s social media channels including but not limited to Facebook and Instagram.
(c) Respond on behalf of the Society to social media questions and comments, seeking advice from Officers where appropriate and reporting contentious issues.
(d) Advise the Society on General Data Protection Regulations to ensure personal data is kept safe.
(e) Keep the Committee informed of key messages from social media and any trends.
(f) Liaise with supporters of and service providers to the Society to share website content and social media messages.
(g) Ensure passwords to any accounts linked to the Society are held by three members of the Committee at all times. The Committee must be informed of any changes in passwords as soon as practically possible.

19. Members Guidelines on the use of Social Media: The rapid growth of social media technologies combined with their ease of use and pervasiveness make them attractive channels of communication; however, these tools also hold the possibility of a host of unintended consequences. To help Members identify and avoid potential issues some general guidelines are provided below.
(a) Maintain Privacy – Do not post confidential or proprietary information. Do not discuss a situation or any of the business of the Society online at any time.
(b) Does it pass the Publicity Test – If the content of a Member’s message would not be acceptable for face-to-face conversation, over the telephone, or in another medium, it will not be acceptable for a social networking site. Members are reminded that outside the Society’s members Social media groups they represent the Society.
(c) Think Before You Post – There’s no such thing as a “private” social media site. Search engines can turn up posts and pictures years after the publication date, comments can be forwarded or copied and archival systems save information even if a post is deleted. All public statements/responses from the Society are to be approved by the Committee before publishing on Social Media. No one member may speak on behalf of the Society.
(d) Understand Your Personal Responsibility – Members are personally responsible for the content they publish on blogs or any other form of user-generated content. Members should be mindful of what they post on social media and how it may reflect on the Society.
(e) Be Aware of Liability – Members are responsible for what they post on their own site and on the sites of others. The Society takes no responsibility for individual member’s posts or comments on social media.
(f) Respect Others – From time to time the Society will come under criticism on social media hence it is important to remain respectful at all times and direct the complainant to the proper channels for grievances in the form of a letter or email to the Secretary.